FAQ Index

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M N O P Q R
S T U V W X
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ABBREVIATIONS
* How are periods handled when abbreviating?
   
* When a word is connected to another word by a hyphen, may it be abbreviated?
   
* When may a unit of measurement, such as in. or ft. be abbreviated?
   
* When may the symbol forms of abbreviations be used?
   
* May an abbreviation be used at the beginning of a sentence?
   
* May the names of months and days be abbreviated in normal text?
   
* How are acronyms appropriately handled?
ACTIVE/PASSIVE SENTENCES
* What is preferred--active or passive sentence structure?
   
* When may passive sentences be used?
   
* Should passive sentences be used to avoid using first person pronouns?
 
APOSTROPHES
* Where is the apostrophe placed in a contraction?
   
* When a word ends in s, how is the possessive formed?
   
* Is an apostrophe used when forming the plural of letters, figures, abbreviations, acronyms, etc.?
   
* Is an apostrophe followed by the letter s used to form the possessive of it and who?
 
APPENDICES/
A
TTACHMENTS
* What is the correct plural for appendix?
   
* What informaton is appropriately placed in the appendices of a document?
   
* How are individual items in the appendices designated--with a number or a letter?
   
* What is the a correct order for placement of items in the appendices?
   
* Should each item in the appendices have a title, or is a number/letter designation sufficient?
 
CAPITALS
* Are conjunctions, short prepositions, and articles (a, an, and the) capitalized in proper names that are several words long?
   
* When, if ever, are common nouns capitalized?
   
* Should the word following a colon or dash be capitalized?
   
* When are the names of directions capitalized?
   
* Which words are capitalized in headings and in titles of books, articles, and other documents?
   
* When the first word of a hyphenated title or heading is capitalized, is the second word also capitalized?
 
CONCISENESS
How much detail is needed in a business or technical document?
   
* How much repetition is appropriate in a document?
   
* How can sentences be made more concise?
   
* What are false subjects and how do they contribute to wordiness?
   
* What are strong verbs, and how can using them help achieve conciseness?
   
* What are some other ways to write more concisely?
 
DASHES
How are dashes created when using a typewriter or in word processing?
   
* Must the thought expressed either before or after a dash be a complete sentence?
   
* May a dash be used in a sentence as a substitute for a colon?
   
* May dashes be used in place of commas or parentheses?
 
ELLIPSES
What are ellipses and how are they used?
   
* Must ellipses always be employed when using portions of quoted material?
   
* What is used to show the omission of one or more lines of text?
 
EMPHASIS TECHNIQUES
Where should the most important points be placed in a document?
   
* Is repetition a good idea?
   
* How can major points be distinguished from minor points?
   
* What type styles can be used to emphasize points?
   
* How can the capabilities of a color printer be utilized to give emphasis to topics?
   
* Are visuals emphatic?
   
* What are other common emphasis techniques?
 
HYPHENS
When a word must be divided at the end of a line, how is it hyphenated?
   
* What types of word combinations may be hyphenated?
 
INTRODUCTIONS
* What is the purpose of an introduction to a document?
   
* How long should an introduction be and what should it contain?
   
* Since the introduction is the first part of a letter or document, should it be written first?
   
* What specific elements might be included within the introduction to a formal report?
 
ITALICS
* Are titles of books and magazines italicized or underlined?
   
* What other titles should be italicized?
   
* Is the title of a magazine article italicized?
   
* Are foreign words and phrases italicized?
   
* What is the rule for the italicizing of names of ships, spacecraft, etc.?
   
* What names are italicized in scientific classification?
   
* What other words may be italicized?
 
LISTS
What does the word parallel mean when applied to listed items?
   
* How should individual items in the list be designated?
   
* Should the first words of each item in a list be capitalized?
   
* What punctuation, if any, is placed at the end of each item in a list?
   
* What punctuation follows the introductory word to a list?
 
METRICS
What are the metric units of measurement?
   
* What do the metric prefixes (kilo, mega, giga, milli, etc.) mean?
   
 
NOUNS
How does a noun phrase differ from a noun?
   
* What is the difference between a common noun and a proper noun?
   
* Do nouns denoting things that cannot be counted require singular or plural verb forms?
   
* Do collective nouns require singular or plural forms of the verb?
 
NUMBERS
* When should a number be written out rather than appear as a numeral?
   
* How is the plural of a numeral written?
   
* How is a number handled when it begins a sentence?
   
* How are round numbers written?
   
* How are dates expressed?
   
* How are fractions written?
   
* What if numbers smaller and larger than 10 are used in the same sentence?
 
PARAGRAPHS
What is a paragraph?
   
* How long should a paragraph be?
   
* May a paragraph contain only one sentence?
   
* What is a good way to organize a paragraph?
   
* How can sentences within a paragraph be written to facilitate understanding?
   
* How can an effective flow of information be achieved among paragraphs in a document?
 
PARENTHESES
* What's the difference between parentheses and brackets?
   
* Aren't parentheses similar to commas and dashes? Does some order of preference exist?
   
* When a sentence ends with a parenthesis, where is the period placed?
 
POSSESSIVES
How is a possessive of a noun formed?
   
* How is the possessive of a noun ending in s indicated?
   
* Is an apostrophe used in the possessive forms of pronouns?
   
* May a possessive be used without a following noun?
 
PRONOUNS
What is the meaning of subjective case, objective case, and possessive case in pronoun usage?
   
* When is the subjective case of a personal pronoun used?
   
* When is the objective case of a personal pronoun used?
   
* What is the correct usage of the pronouns who and whom?
   
* What is meant by word agreement when referring to correct pronoun usage?
 
PUNCTUATION
Which is the proper punctuation--a colon or a semicolon--for connecting related thoughts within a sentence?
   
* When may words like however, further, and therefore be used with a semicolon?
   
* What is the correct punctuation after the salutation of a letter--a colon, semicolon, or comma?
   
* In what other instances are colons used?
   
* Must a comma always be inserted between two complete thoughts within a sentence?
   
* Is a comma optional before the conjunction that occurs in a series of three or more words, phrases, or clauses?
   
* Are commas used to separate two or more adjectives that precede a noun?
   
* Must a comma always separate an introductory phrase from the main body of the sentence?
   
* Should commas be used to separate phrases and clauses that are located within the body of the sentence?
   
* What are some other ways that commas may be used?
   
* Are numbers and letters that designate items in a displayed list followed by a period?
   
* Are periods placed at the end of items in a displayed list?
   
* Are periods placed at the end of headings?
   
* Are all abbreviations followed by a period?
   
* When a courteous request is stated in the form of a question, is a question mark used?
   
* What punctuation follows a direct statement that is meant to be a question--a period or a question mark?
   
* What end punctuation is used with a sentence that contains an embedded question?
   
* What is the correct punctuation when expressing doubt about the accuracy of a stated element?
   
* Should quotation marks be used with indirect quotations?
   
* How are long quotations punctuated?
   
* How is a quotation within a quotation punctuated?
   
* When a quotation has some form of end punctuation (period, comma, question mark, etc.), where is that end punctuation placed--inside or outside the quotation marks?
   
* What are other ways that quotation marks may be used?
 
SENTENCES
Can a sentence that expresses a command be written without stating the grammatical subject?
   
* What is the difference between a compound and complex sentence?
   
* How long should an average sentence be in business and technical writing?
   
* What are other ways to enhance sentence readability?
 
SEXIST LANGUAGE
What is sexist language?
   
* What salutations may be used to avoid objectionable gender distinctions?
   
* Should he/she, s/he, and other such forms of standard personal pronouns be used?



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